A paperless office is a way of working in a paperless office environment that requires the cooperation of hardware, software and communication networks to realize the office experience. With the rapid development of science and technology, many traditional companies have shifted from traditional paper-based office to paperless office, and the convenience of the collaborative office system is also reflected in the daily office.
The main advantages of paperless coworking are reflected in:
1. Save time and improve office efficiency
Saving time for communication between employees and go through procedures is the most important feature of the coworking information system, which is also one of the starting points for most small and medium-sized enterprises can implement paperless office.word to pdf converter online free i love pdf Enterprises need to accept office processes and approval of documents through the collaborative office system, not only can save a lot of time and human capital costs in the issuance of data files, transmittal, notification, etc., greatly improving the efficiency of the work environment.
2. Saving resources, green
Environmental protection is another feature of coworking. In many traditional enterprises, the approval of some documents usually require a large number of copies, which will only increase office costs. Paperless office since it has entered the market, it can save paper communication, reduce printing, pen and ink, staples and other office supplies to save resources.
3. Real-time delivery, information sharing without barriers
In the traditional office model, office information can only be delivered on paper, requiring a level of delivery. The introduction of the coworking system ensures real-time and rapid information sharing. Enterprises can share information through the coworking platform, and employees can be the first to see the latest notices and information. The filing, archiving and retrieval of documents at a later stage are also more convenient and faster.
4. Easy to learn and use
Leaders in the traditional paper documents on the instructions, sign the relevant information can be converted to electronic design documents can be opened with the help of computer software systems, through the document circulation, the definition of the approval workflow, the leader will be able to use the electromagnetic screen equipped with the original handwriting handwriting technology through their own handwriting, e-commerce document management for the handwritten circle reading, annotations and signatures.
5. Network security
Leader's office can be closely integrated with all aspects of the work, dynamic electronic signature authentication to ensure that the leader's signature content of the invariance and the authenticity of the source of the signature. Users can use dynamic electronic signature authentication can achieve a reliable authentication effect, more secure and effective than the traditional keyboard password. Dynamic signature authentication instead of the traditional password authentication, greatly improving the security of information in the system, more convenient and easy to use.
